Camper Forms & Information
Henrico 4-H Camp Registration Day
Henrico 4-H Camp Registration Day will be held on Saturday, March 28, 2015, from 9:00am to Noon at the Henrico Extension Office. Bring your completed forms and fee (see below) to register your child for camp. If you are unable to sign up on March 28th, please mail forms and fee to the address listed below. Registration for non-Henrico County residents will not be accepted until May 1.
The cost of camp is $242.00 and includes a 4-H t-shirt, lodging, meals, programs, instructional class materials, and transportation by chartered bus.
- Payment may be made by check or money order only and should be made payable to “Henrico 4-H Fund.”
- All cancellations, regardless of date, must be made in writing to receive a refund. After June 1st, a $50 cancellation fee is charged. Two weeks prior to camp, no refund will be provided when vacancies are created without medical justification.
- A payment plan is available.
- Scholarship assistance may be available for those who qualify.
- Service fees for returned checks will be charged to the check issuer by the County of Henrico.
The following forms must be printed, filled out completely, and, along with the camp fee, returned to:
HENRICO EXTENSION OFFICE
2015 HENRICO 4-H CAMP
PO BOX 90775
HENRICO, VA 23273-0775
Classes are assigned once all complete paperwork is received.
The Code of Conduct Form requires both the PARENT and CAMPER’S signatures! Also, please place camper’s name on front of form.
The Health History Form requires both the PARENT and CAMPER’S signatures! This form includes a section for special dietary needs and a media release. We must have the camper’s immunization information and date of last tetanus shot; however a doctor’s visit or physical is not required to complete this form.
The Henrico 4-H Participant Form requires participant name and t-shirt size. This form can also be used to purchase a Camp Group Photo, Henrico 4-H Water Bottle, and/or Henrico 4-H Flashlight for $5 each.
Use this form only if camper will be taking medication to camp. Jamestown 4-H Center requires two (2) original medication forms: first form is to be returned with the above listed forms, and the second form is to accompany the medication turned in at check-in on the morning we leave for camp. See More about Medication for more information.
Henrico 4-H Camp Orientation
On Thursday, June 25th, there will be a 4-H Camp Orientation for both the campers and their parents. This will be a time to hear more details about the registration check-in, what to expect at 4-H camp, and the check-in and check-out procedures. We will also give tips on how to prepare your camper for being away from home. There will be time afterwards for individual questions and answers. Teen Counselors will be on-hand to meet the campers and parents. This orientation is not mandatory however highly suggested (especially for new campers).
Jamestown 4-H Education Center
3751 4-H Club Road, Williamsburg, VA 23185
Jamestown 4-H Educational Center is located outside of Williamsburg along the banks of the James River. With 16 wooded and open acres, Jamestown 4-H Center maintains a rustic atmosphere.
If you would like to schedule a tour of the camp and facilities, call (757) 253-4931.
Check-In, Transportation & Pick-up
Check-In and Pick-Up point is Fairfield Middle School, in the teacher’s parking lot by the gym. Transportation will be by chartered bus.
Fairfield Middle School
5121 Nine Mile Road
Henrico, VA 23223
Check-In: 8:15am on Monday, July 20th.
At check-in, campers will verify their names, deposit funds in the camp bank, turn in all medication (with medication form), and obtain a boarding pass for the bus.
Pick-up: About 11:30am on Friday, July 24th.
Adults should arrive by 11:15am (no earlier than 11:00am) on Friday to pick up campers. Check-out procedure can begin prior to the campers arrival.
CHECK-OUT PROCEDURE- Campers will remain on the bus until signed out. Adults will be returned their camper’s bank envelope and medication. They will then receive a pass to take to the bus to claim their excited camper. This check-out policy is for the youth and the parent’s protection to assure the appropriate permitted person is the one who will be picking up the youth. Please list persons permitted to pick up camper on the bottom of the Health History Form.
**Please note: Abandoned campers will be placed in police custody if parents cannot be reached.
*NOT RIDING THE BUS?
Campers, CITs, or Teens who will not be riding the bus for whatever reason must have a letter on file with the Extension Office stating that fact. Otherwise, we will expect all Campers, CITs, and Teens to ride the bus to and from camp.
More About Medication
The following rules apply to medication brought to camp:
- All medication must be in its original container.
- All medication containers must be placed in a large (gallon sized) Ziploc-type plastic bag and be accompanied by a copy of the Medication Form.
- All bags of medication must be labeled in BOLD PRINT with the “camper’s last name, first name,” our county “Henrico,” and the camper’s bus number “Bus #” as shown and include a copy of the medication form. ***Note: You will be informed of camper’s bus number in a future mailing.
- All medication must be turned in at registration including inhalers. Those bringing inhalers must bring 2. One to carry and one to keep at the clinic.
It is not necessary to send “over-the-counter” medication. If needed, it is provided and distributed by the camp medical staff.
What to Bring to Camp
- Sleeping bag or 2 sheets and a blanket for twin mattress
- Pillow and pillow case
- Towels-2 (one for bathing and one for swimming), wash cloths, and personal toiletry articles (toothbrush, toothpaste, soap, shampoo, deodorant, etc.)
- Clothes for the week (comfortable casual clothes for warm weather – no dress clothes are needed) including long pants and a lightweight jacket for cool evenings/mornings.
- Tank top straps must be a minimum of one inch in width. No halter tops! Also, no too-short shorts. If clothing is found to be unacceptable, participants will be asked to change clothing.
- Two pair of comfortable shoes or sneakers, one of which should be able to get wet and should hold the heels of the feet well (not flip-flops). Remember, closed toe shoes are required for riflery and to play gua-gua!
- Swim trunks for boys or one-piece or tankini swim suit for girls (any swimsuit that does not meet to cover the stomach must be worn with a dark colored t-shirt over it that completely covers the bathing suit and torso), flip-flops, sunscreen, and a plastic bag for wet items going home.
DO NOT BRING
- Cell phones
- Anything in an aerosol spray can
- Handheld video games, iPods, TV’s, MP3 players, or anything expensive or easily broken
- Flashlights or FOOD
- Knives, fireworks, matches, or similar articles
It is suggested that campers bring no more than $10-$15 cash (one dollar bills, please) to spend at the camp store. The camp store has drinks, snacks, post cards, crafts, etc. If you plan to buy a Jamestown t-shirt or other souvenirs at camp, extra funds may be needed. Remember, Henrico 4-H Camp Group Photos, water bottles, and flashlights are only available in advance by filling out the Henrico 4-H Participant Form.
Henrico Extension Office–(804) 501-5160
Jamestown 4-H Center (Emergency Use Only)–(757) 253-4931
Please do not encourage campers to call home and “check-in” as campers are not allowed to use phones except in an emergency. Phone lines are limited and our camper audience is large.
*Participants are not allowed to bring cell phones to camp.
You may send correspondence to your camper by mailing notes, letters, or cards to the following address:
Jamestown 4-H Center
Care packages may also be sent to the address above, however it is encouraged that you do not send food as food is not allowed in the cabins or lodges.